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Purchasing

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Purchasing

Requisitions - Vendor Applications

The Purchasing module provides controls for the complete procurement process, from vendor quoting through receiving, inspection, material disposition, and material vendor returns. Vendor quotes are collected against items with multiple vendor price comparisons used by the system to recommend vendor selection for each purchase order.  Requisitions can be generated automatically from M.R.P. or can be entered by users. Once approved, requisitions can be automatically converted to P.O. lines.

 

The receiving process includes an optional inspection procedure defined by item. An item may be received directly to a line stocking location, to a specific job, or simply to its primary stocking location.  In addition, the purchasing module works together with the work order management module to control the procurement and scheduling of outside services.

 

The features in this module include:

  • P.O. and Remit to Vendor addresses
  • Unlimited Vendor coding scheme
  • Purchase requisitions
  • Create purchase orders with or without requisitions
  • Blanket purchase orders with scheduled or on request releases
  • Master purchase orders with copy and optional synchronize
  • Multiple ship to locations and dates per line
  • Vendor - item price comparisons
  • Requisition approval cycle
  • G/L account assignment in P.O. or account distribution attached to vendor
  • Automatic or manual allocation of overhead costs to inventory in purchase orders
  • Automatic PO creation
  • Create purchase orders from sales orders
  • Vendor contracts
  • Purchase of non-stock items
  • Purchase of services to a work order
  • Purchasing and receiving reports
  • Purchase order expediting
  • Dock-to-stock tracking
  • Automatic updating of inventory status
  • User defined reject codes
  • Material destination control
  • Commitment valuation
  • One/two/three-step receiving
  • Three-way match and tolerance setting for order / receive / invoice
  • Inspection processing
  • Pre-allocate blocks of P.O. numbers for 'off-system' use
  • Automatic vouchering of receipts
  • Global comments for purchase orders
  • Reports printed o e-mail or fax for vendors
  • Miscellaneous receipts with no purchase order required
  • Purchase price rounding
  • Quarantine Locations and return to vendor processing
  • Alternate currency conversions
  • Minimum purchase order value for vendors
  • Batch creation of purchase orders from requisitions
  • Batch creation or purchase orders from sales order lines
  • Ship sales order form purchasing receipts
  • Return to vendor processing

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